Commercial cleaning
Offices, schools, healthcare and term-time sites. Daily checklists and scored audits prove the work, machinery is tracked, and every hour is costed, paid and billed correctly.
FIRMCORE360
FIRMCORE360
The complete platform for running a contract services business.
Sales, people, sites and finance in one system — built for cleaning companies, staffing agencies, security firms and facilities management businesses. From the first quote to the final invoice and pay run, it's all in one place, with one login and one clear price per worker.
46 services, one appPublished pricingNo multi-year lock-inBuilt in the UK for UK employment rules
From £4.10 per worker — below the market leader, with far more included. See how we compare →Who it is for
Built for businesses whose people work everywhere but the office
Staffing agencies
Workers supplied to any client — catering, warehouses, events, hospitality. Placements with pay and charge rates, timesheets approved by the client online, margins and the 12-week AWR rule tracked.
Security
Static guarding, mobile patrols, open and lock rounds, alarm call-outs and key holding. Incident reports with photos, lone worker SOS, licence and training expiry chased — and evidence your clients can see.
Facilities management
Cleaning, maintenance and security across many sites. Contracts, costings, workbills, budgets and audits in one place, with your own staff and subcontractors side by side.
What it does
One platform, from the first quote to payday
Most firms run sales in one tool, rotas in another, HR on paper and payroll on spreadsheets. FirmCore 360 joins them up, so the contract, the rota, the timesheet, the payroll export and what you bill the client all agree.
QR, GPS and NFC clock-in
Staff clock in on their phone at the site — by QR code, or a tap on an NFC sticker where GPS struggles. Geofencing confirms they were there: no buddy punching, no paper timesheets.
Live attendance
See who is on site right now, who is late and who has not turned up, with alerts the moment a shift is missed.
Rotas and cover
Plan shifts by site, fill gaps quickly and keep holiday, sickness and cover in one view.
Onboarding and compliance
Digital contracts, right-to-work and DBS checks, training records and document expiry chased automatically.
Payroll-ready exports
Hours, absence and adjustments reconciled into exports your payroll software can take straight in.
Audits and checklists
Site inspections with photos and scores, so you can show clients the standard you are delivering.
Quotes, proposals and workbills
Cost a contract, send a proposal and raise extra work — without leaving the platform.
Budgets and reporting
Contracted hours against actual hours, site by site, so overspend shows up while you can still fix it.
An app staff will use
Simple enough for a cleaner on their first shift: a PIN, a QR code and a clear list of what needs doing.
Security that proves itself
Patrol rounds, alarm call-outs, key holding and incident reports with photos — with lone worker SOS on every phone.
Agency staffing
Place workers with any client at a pay and charge rate, get timesheets approved online, and track margins and the 12-week AWR rule.
Clients sign online
Quotes and proposals signed on screen, and a client portal with their contracts and your health and safety documents.
In depth · Absence monitoring
Absence handled fairly, and on your terms
Sickness absence is where a business most needs to be consistent and most often isn't. FirmCore 360 keeps the count, the evidence and the paperwork straight, and leaves the judgement with your managers.
- Your policy, not ours. Trigger points, the periods they count over, when an absence becomes long-term, how long a warning stays live and the appeal window are all settings, agreed with you at setup.
- Counts, not scores. No Bradford Factor. Managers see how many absences, over what period, against which threshold — something they can explain to the person in front of them.
- Fair by design. Pregnancy-related and disability-related absence can be excluded from the counts, and thresholds raised for one person as a reasonable adjustment.
In depth · Machinery
Every machine accounted for, from the label up
Scrubbers, vacuums and pressure washers go missing between sites, break without anyone saying, and miss their PAT tests. A QR label on each one fixes all three.
- A QR label on every machine. Print a sheet, stick them on, scan each one on site. The machine is registered there and then, with its site, and the office completes the details later.
- Anyone can report a fault. Scan the label with a phone camera — no app, no login. Say what's wrong, add a photo, and the right manager hears about it straight away.
- PAT testing that doesn't slip. Each machine carries its own test interval, and the register shows what's overdue and what's due in the next 30 days.
Want to see how it would run your business?
A 30-minute screen share, no slides — and your price worked out on the call.
Why FirmCore 360
Enterprise capability without the enterprise sales process
- Our prices are on this page. No "contact us for a quote", no sitting through a sales process before you learn what it costs.
- A 12-month term, not three years. Big systems tie you in for years. We would rather earn the renewal.
- Built by people who run this kind of business. Every feature exists because a cleaning or security operation needed it, not because it looked good in a demo.
- Proven in live operations. FirmCore 360 runs day-to-day cleaning and security operations right now — clock-ins, payroll, audits, patrols and sales — so every feature has been tested on real sites, with real staff and real payroll, before it reaches you.
- Your name, not ours. Your staff and clients see your company name and logo. Your team can use it as your own app from the App Store and Google Play, or straight from the browser on any phone or computer — whichever suits you. Staff sign in with a short PIN.
Pricing
Priced per active worker, published openly
You pay for the people who actually worked that month. The rate falls as your workforce grows, and every plan includes unlimited sites and free manager and office accounts.
Essentials
Attendance under control
£4.10per active worker / month
| 1–50 workers | £4.10 |
|---|---|
| 51–150 workers | £3.40 |
| 151+ workers | £2.75 |
Minimum £149 per month
- QR, GPS and NFC sticker clock-in
- Live attendance and lateness alerts
- Rotas, shift cover and swaps
- Leave and holiday balances
- Messaging and notifications
- HR forms and staff documents
- Daily site checklists
- Dashboards and manager diary
- Role-based access and audit trail
- Lone worker SOS
- Built-in help
- Attendance reports and timesheets
- Site management
- Automatic emails and alerts
Professional
The whole employment cycle
£6.00per active worker / month
| 1–50 workers | £6.00 |
|---|---|
| 51–150 workers | £5.00 |
| 151+ workers | £4.00 |
Minimum £299 per month
- Everything in Essentials
- Onboarding with digital contracts
- Right-to-work, DBS and expiry tracking
- Training
- Absence monitoring to your policy
- Staff scorecards
- Site audits
- Machinery register
- Breakdown reporting
- Security reporting
- Mobile patrols and alarm call-outs
- Key register
- Term-time sites
- Wage reports and payroll exports
- Agency placements, client timesheets and AWR
- Leavers and holiday recovery
- Site budgets and variance
Complete 360
Win the work as well as run it
£8.00per active worker / month
| 1–50 workers | £8.00 |
|---|---|
| 51–150 workers | £6.75 |
| 151+ workers | £5.50 |
Minimum £449 per month
- Everything in Professional
- CRM and sales pipeline
- Proposals
- Contract costing
- Clients and contracts
- Workbills and quotations
- Wage trends and forecasting
- Overtime analysis
- Site profitability and revenue
- Holiday liability
- NLW and NIC impact
- Invoice tracker
- Subcontractors and cost centres
- Expenses and VAT with receipt scanning
- Client invoicing
- Client portal and online quote signing
- Email marketing and lead finder
- Commission and sales performance
Setup from £495Two months free on annual billing12-month termPrices exclude VAT
Founding clients: our first five clients keep launch pricing — Essentials at £3.00, Professional at £4.50 and Complete 360 at £6.00 per worker — locked for two years.
Only need part of a plan? Every module can be switched on or off, so we can also put together a package around the services your business actually uses — for example Essentials with absence monitoring and payroll added. Ask us on your demo call.
Compare
More included. Less to pay.
Essentials costs no more than a rota app, yet does far more. Professional and Complete 360 replace a full cleaning or contract management system — at up to 79% less than systems that charge for every user and every module.
Against rota and clocking apps
Essentials does their whole job — and adds leave, HR forms, site checklists, dashboards and lone worker SOS — for the same money or less.
| Product | Published price | 100 workers, per month | 250 workers, per month | What that price covers |
|---|---|---|---|---|
| FirmCore 360 Essentials | £4.10 per worker | £410 | £1,025 | Clocking, rotas, leave, messaging, HR forms, checklists, dashboards, SOS |
| Deputy Core | £4.25 per user | £425 | £1,063 | Scheduling and time tracking |
| Deputy Pro | £6.50 per user | £650 | £1,625 | Scheduling, time tracking, analytics and messaging |
| Connecteam (3 hubs, Advanced) | About £37 per hub for 30 users, then per extra user | about £400 | about £1,055 | Operations, communications and basic HR, sold as three separate hubs |
Prices checked on each provider's own website on 27 September 2026.
Against cleaning and contract management systems
Professional and Complete 360 replace a whole management system — and cost a fraction of the ones that charge per module or per user.
| Product | Published price | 100 workers, per month | 250 workers, per month | What that price covers |
|---|---|---|---|---|
| FirmCore 360 Professional | £6.00 per worker | £600 | £1,500 | Everything in Essentials, plus onboarding, compliance, absence, audits, security, agency and payroll |
| FirmCore 360 Complete 360 | £8.00 per worker | £800 | £2,000 | Every service, including CRM, proposals, costing, client portal, finance and marketing |
| CleanManager | Per user type, plus add-on modules | about £1,075 | about £2,345 | Scheduling, with time & attendance, invoicing, wages and audits as paid add-ons |
| Workever | £29 per user (Base) | £2,900 | £7,250 | Job scheduling, quotes and invoices; every office and field user is charged |
| Timegate / TrackTik | Quote only | Quote only | Quote only | Enterprise workforce management, sold by module |
Prices checked on each provider's own website on 22 October 2026.
Excluding VAT, annual billing where offered, before any discounts. Prices charged in US dollars are shown in pounds at the rate on the date checked. CleanManager is worked out from its published price list: one administrator, one supervisor per 25–40 workers, the staff app for every worker, and the time & attendance, invoicing, wage and audit add-ons. FirmCore 360 prices are at the first volume band; larger firms pay less per worker. Prices change — check each provider's site for current pricing.
Feature by feature
| Rota & time apps | Enterprise systems | FirmCore 360 plan | |
|---|---|---|---|
| Clocking, rotas and leave | Essentials | ||
| Messaging, HR forms and daily checklists | Essentials | ||
| Payroll-ready exports | Professional | ||
| Onboarding, contracts and compliance | Paid add-on | Professional | |
| Absence managed to your own policy | Sold separately | Professional | |
| Site audits and machinery register | Sold separately | Professional | |
| Security, incident and breakdown reports | Sold separately | Professional | |
| Term-time school sites | Sold separately | Professional | |
| Leavers' holiday recovery and site budgets | Sold separately | Professional | |
| Forecasting, profitability and NLW impact | Sold separately | Complete 360 | |
| Holiday liability | Sold separately | Complete 360 | |
| Expenses with receipt scanning | Sold separately | Complete 360 | |
| CRM, proposals and contract costing | Often separate | Complete 360 | |
| Workbills, quotes and invoice tracking | Often separate | Complete 360 | |
| Client invoicing, emailed and tracked to paid | Often separate | Complete 360 | |
| NFC sticker clock-in | Some | Essentials | |
| Lone worker SOS | Sold separately | Essentials | |
| Agency placements, client timesheets and AWR | Sold separately | Professional | |
| Key register, patrols and alarm call-outs | Sold separately | Professional | |
| Email marketing and lead finder | Often separate | Complete 360 | |
| Client portal and online quote signing | Sold separately | Complete 360 | |
| Built for cleaning, security, FM and agencies | |||
| Prices published | Quote only | ||
| Typical price | £2–£8 per user, add-ons extra | Quote only | £4.10–£8 per worker, all in |
The FirmCore 360 column shows the plan each feature starts in; every plan includes everything in the plans below it. Compared with typical products in each category as of September 2026. Features and prices vary by provider and change over time.
Getting started
Switching is the easy part
Changing systems is usually what stops people. So we take the work, and most of the risk, off you.
- We set it up for you. We import your staff and sites, set your pay rules, holiday and absence policy, load your own forms and documents, and train your managers.
- Live in two to four weeks. Not months of consultants and workshops.
- Your price, locked. Our first five clients keep launch pricing for two years — and everyone sees the full price before the first call.
- Pay only for people who work. Leavers, seasonal staff and anyone on a break cost nothing that month, and managers and office users are always free.
- Help when you need it. Built-in help on every screen, and a UK support team behind it.
Security and backups
Your data, locked down and backed up
You're trusting us with staff records, pay and client contracts. Here's how they're kept safe.
- Your own separate system. Every client has their own copy of the platform and their own database, set up the way they work. Your data is never mixed with another company's.
- Encrypted, end to end. Everything travels over a secure, encrypted connection and is stored encrypted on professionally managed cloud servers.
- Backed up continuously. Your database is backed up as it changes, and can be put back to any moment in the last seven days if something ever goes wrong.
- The right people see the right things. Access is set by role: staff see only their own records, managers only their own sites, and pay and finance only those you choose. Office accounts sign out automatically when left idle.
- Nothing quietly disappears. Every change to staff, sites, pay and contracts is recorded with who made it and when, and that record is kept for six years. Leavers' personnel records are kept for seven years, with the date shown on each record, and company documents you replace are archived, never simply deleted.
- Private documents stay private. ID, contracts and personal documents open only through short-lived secure links, for the people allowed to see them.
- Always your data. You can have a full copy of your data whenever you ask. It is never sold, and never used to train AI. Staff data requests under UK GDPR are handled from inside the app.
Questions
The things buyers ask first
What counts as an active worker?
Anyone who clocks in during the month. Seasonal staff, leavers and people on a break cost you nothing, and managers, supervisors and office users are always free.
Can absence monitoring follow our own policy?
Yes. The trigger points, how long warnings last and the appeal window are set to match your handbook, and letters use your own wording. We ask for your policy during onboarding.
Is there a setup fee?
Yes, from £495. It covers building your own copy of the platform, importing your staff and sites, configuring your pay rules and training your managers.
Can we pick individual modules instead of a plan?
Yes. Every module can be switched on or off, so if a plan includes things you won't use, we can build a package around the ones you need and price it for your headcount.
What happens if we outgrow our plan?
You can add modules or move up a plan at any time, and everything you've already set up carries across.
How long is the contract?
Twelve months, billed monthly or annually. Annual billing gets two months free. There is no three-year lock-in.
Will it work with our payroll software?
Hours, absence and adjustments are exported in the format your payroll needs. Tell us what you use and we will set the export up during onboarding.
How long does it take to go live?
Usually two to four weeks from the first call, depending on how much staff and site data needs importing and how many managers need training.
Book a demo
See it running with your kind of business in mind
A 30-minute call, screen shared, no slides. Bring the parts of your week that cost you the most time and we will show you how FirmCore 360 handles them.
- A live walkthrough of the parts that matter to you — clock-in and payroll, security, agency timesheets or sales
- An honest answer on whether it fits your business
- Pricing for your headcount, worked out on the call
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